Summary
The Aamjiwnaang Nation Online Consultation Portal is a free service provided to enable participation in public consultations. The portal publishes consultations to which you can make submissions, receive messages about consultations, read and interact with published submissions.
The Aamjiwnaang Nation fully respects your right to privacy. Any information, which you submit via the Aamjiwnaang Nation 's consultation portal will be treated with the highest possible standards of security and confidentiality. This privacy statement sets out how the Aamjiwnaang Nation (Controller of the data) and CiviQ (the company that runs the online consultation portal service) processes your personal data on our behalf and, secures this personal data in a way that adheres to the Federal Privacy Act.
The Aamjiwnaang Nation reserves the right to amend the scope of the privacy statement at any time which may include or exclude other sites or platforms.
Contact details of the controller:
The Data Controller is The Aamjiwnaang Nation, 978 Tashmoo Ave.
Sarnia, ON N7T 7H5
Phone: 519-336-8410
Contact details of the processor:
The Data Processor is CiviQ, 1155 Metcalfe Street Suite 1500, Montreal, Quebec H3B 2V6, Canada
email: info@civiq.eu
Phone: +1 343 554 0442
How we collect your information
The Online Consultation Platform, known as the "platform", and the data processor, CiviQ, collects personal information from you on our behalf, to facilitate your responses to public consultations. Your data is collected in the following ways:
Directly from your written input to the platform via the registration form, submission forms, survey forms and comment boxes;
Automatically through the platform’s technologies including tracking online, such as by web cookies (which are small text files created by websites that are stored on your computer)
The information you provide
We collect the following information about you from your use of the platform:
Contact details, including your name, email address, postal address, website and telephone number;
Organisational affiliation if you are registering an organisation or a company;
- Gender and age (optional);
- Usernames and passwords;
- Website security roles to allow you to securely perform some limited functions within the CiviQ platform;
- Tracking codes, such as cookies;
- Submissions, comments, emails, feedback about the platform, indicators of support to other users, and other content you provide via the platform;
- Consent to receive emails from subscriptions, notifications and messages including date and time of consent;
- Anonymised Internet Protocol (IP) addresses used to connect your computer to the Internet;
- Account creation and last log-in date and time;
- Logging acceptance of the Privacy Policy and other Terms and Conditions;
- Audit of moderation tasks on your submission
If you make a submission to some types of consultation, there is or may be a requirement to provide your name and address.
Some types of communications from the platform require your consent. These include messages and notifications. You may choose to receive notifications about consultations; system messages and notifications or withdraw consent to the same.
What we need and why we need it
We may use information we hold about you in the following ways:
Information you give us. We will use this information:
- to carry out our obligations to process your responses to public consultations;
- to provide you with information;
- to notify you of confirmation that we have received your response to a consultation;
- to notify you about changes to any of our services;
- to ensure that content from the platform is presented in the most effective manner for you and for your computer;
Information collected about you by the platform. This information is used:
- to administer the platform and for internal operations, including troubleshooting and testing.
- to improve the platform to ensure that content is presented in the most effective manner for you and for your computer or mobile device;
- to keep the platform safe and secure; and
- to help improve the reach and inclusiveness of public consultations using third party services such as Google Analytics.
Our legal basis for using your information
The Aamjiwnaang First Nation will only use your personal information for the intended purposes:
- For the purpose for which you provide it to us;
- To respond to our members requests for legitimate interaction regarding services and programs;
We will always seek your express consent prior to using your personal information for a purpose other than those listed above.
For example, we ask for your consent with regard to certain types of communications and notifications from the platform.
Storage of your information, international data transfers and security
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our platform, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
The transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our platform; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.
Where we may disclose your personal information to third parties in our Privacy Policy, these third parties may access, store, transfer personal information outside of Canada.
We will only disclose your personal information to countries with laws which protect your personal information in a way which is substantially similar to the Canadian Privacy Principles. Or we ensure such third party protects your personal information in accordance with the Canadian Privacy Principles through data privacy agreements and policies.
Disclosure of Your Information
Some third parties may occasionally have access to areas of the platform where your data is stored for the purposes of providing the platform service, security, development, testing and fixing of the platform. In these cases, the third parties will also be bound by data protection agreements.
Right of Access and Right to Request Correction
In Accordance with the federal Privacy Act, you have the right to request access to all the personal information the Aamjiwnaang First Nation keeps about you as well as the right to request the correction of that personal information. You can do so by sending a request to:
Aamjiwnaang First Nation
978 Tashmoo Avenue
Sarnia, ON N7T 7H5
Attention: Band Administrator
The Aamjiwnaang First Nation has thirty days to respond in writing to your request and there are no fees for requesting access to your personal information.
Cookies
For more information on how we use cookies, please see our Cookie Policy.
Changes to this policy
We reserve the right to modify the Privacy Policy at any stage. If and when we make changes to our privacy policy, we'll share details of these changes on this page. Please continue to check this page to ensure that you are always aware of any changes.
Concerns or complaints
If you have any concerns or complaints about the processing of your personal data or Aamjiwnaang Nation's responses to regarding your personal data, please contact us at the details provided above. If you are not satisfied with our response, you have the right to lodge a complaint to the Office of the Privacy Commissioner of Canada.
Last Updated: June 1st, 2025